Controller's Office Calendar

Friday, June 13, 2008 

5:00 p.m.

Payroll adjustments due for first close

 Payroll x2532 or x3444

Friday, June 20, 2008

5:00 p.m.

Close old travel encumbrances by submitting online or paper travel statement

 Payment Solutions x6700

Tuesday, June 24, 2008

Submit check requests, TE/BM, new purchase orders to ensure posting by June first close

Payment Solutions x6700

Wednesday, June 25, 2008

Gift deposits (cash, check, credit card) for FY08 must be received in Development (NOTE: Gifts received after this date but on or before June 30 must still be hand-delivered by noon on June 30 to Development for processing)

Development x4600

Monday, June 30, 2008

Deadline to submit personnel actions forms for B2 bi-weekly, hourly staff to Human Resources for any changes that should be reflected on the first paycheck of FY09

Human Resources x2514

Monday, June 30, 2008

Deposits for FY08 must be in the Cashier's Office by 2 p.m.

Cashier x4946

Thursday, July 3, 2008

Deadline to submit personnel action forms for SM semi-monthly, salaried staff and factuly to Human Resources for any changes that should be reflected on the first paycheck of FY09

Human Resources x2514

Friday, July 4, 2008

Purchasing card charges posted to the bank on this day (or before) will post to FY08.  Charges cannot be moved from one fiscal year to another once posted.  If you are concerned about in which year your charges will post, you may wish to consider a much earlier cut-off for use of the purchasing card in your department.

Payment Solutions x6700

Saturday, July 5, 2008

Purchasing card charges posted to the bank on this day (or later) will post to FY09

Payment Solutions x6700

Tuesday, July 8, 2008

8 a.m.

First Close - documents for data entry must be received in the Controller's Office by 8 a.m.  Reports available through web applications approximately 7 p.m.  D purchasing card clearing funds with negative balances will be charged to department's A1 fund after travel entry.

Current Funds x2478 or x3435

Tuesday, July 8, 2008

5 p.m.

Travel/Pcard - 5 p.m. deadline to move FY08 general purchase transactions to travel, clear purchasing card travel/entertainmetn expenses with online travel system.  Travel expenses not cleared will be credited to FY08 expense and roll to (and be charged to expense in) FY09.  Online purchasing card reallocation will not be available from 5 p.m. July 8 until 8 a.m. July 11.  (TIP: You can download your unaccounted for Travel/ Entertainment/Business Meetings/Pcard charges under Pcard travel queries to determine the amount that will be credited to FY08 expense.)

Disbursements x3432

Tuesady, July 8, 2008

5 p.m.

Payroll adjustments for second close due to Payroll office

Payroll x3444 or x2532

Friday, July 11, 2008

8 a.m.

Online purchasing card and travel available in FY09 business by 8 a.m.

Disbursements x3432

Tuesday, July 15, 2008

8 a.m.

Second close - documents for data entry must be received in the Controller's Office by 8 a.m.  Reports available through web applications approximately 7 p.m.

Current Funds x2478 or x3435

Tuesday, July 15, 2008

5 p.m.

FY08 invoices must be received in Payment Solutions on or before July 15 to ensure posting against FY08 budgets

Payment  Solutions x6700

Wednesday, July 23, 2008

Encumbrances not paid in FY08 business available to be paid with FY09 invoices beginnng on this date.

Payment Solutions x6700

Thursday, August 7, 2008

July close

D, G and H fund balances rolling forward from FY08 to FY09 will appear on or before this date.

Current Funds x2478 or x3435

September 8, 2008

August close

October 7, 2008

September close