This policy is issued with the review and approval of the Faculty
Council and the Deans' Council and supersedes 214-82 and 214-96.
As part of the continuing evaluation of the professional growth of
each teaching member of the faculty, department chairs will hold a
performance review with all departmental faculty according to the
schedule detailed in this memorandum. Each chair will maintain in
the departmental office summaries of these reviews including copies
of any written evaluations given to faculty as part of the review
process. Evaluations of faculty in different ranks should be
completed according to the schedule for faculty promotions,
evaluations, and appointment renewal issued each Fall by the
President's Office. Copies of written summaries will be sent to
Deans at the end of each academic year for the evaluations
completed in that academic year. Department chairs will certify to
the Dean and Provost, as part of the departmental report prepared
at the conclusion of the academic year, that reviews have been
completed according to the schedule below listing the individuals
reviewed and the dates of the reviews on the report.
During performance reviews of tenured and tenure-track faculty,
department chairs will evaluate teaching, research, scholarship
(including as appropriate work in the arts and architecture), and
university service. Evaluations of teaching by students and peers
as available will be considered.
Professors (including department chairs) will be reviewed at least
every five years and associate professors with tenure (including
department chairs) will be reviewed at least every three years.
Detailed reviews of tenured associate professors will occur in the
ninth year of service for consideration by the promotion and tenure
committee of the University Council. These reviews may be at more
frequent intervals if requested by the tenured faculty member or if
deemed to be in the best interest of the department by the
department chair after consultation with the appropriate dean.
These reviews will be both in person, and in writing if requested
by the tenured faculty member.
Faculty who are serving as department chairs when their evaluation
becomes due will be evaluated by their Dean or designee.
NON-TENURED TENURE-TRACK FACULTY
Each non-tenured tenure-track faculty member should receive an
initial written performance evaluation by his or her department
chair during the fourth semester of a first four-year contract. In
the event that deficiencies are noted, the chair should provide a
written statement to that effect to the faculty member and copies
should be entered into the departmental files and forwarded to the
Dean and to the Provost.
By the end of the first month of the sixth semester of a first
four-year contract term, a second written performance evaluation
should be provided by the department chair to each candidate for
renewal, and this evaluation will serve as a partial basis for the
departmental recommendation, later that semester, about renewal to
a second term. The evaluation should be forwarded to the Dean and
to the Provost as a part of the departmental dossier relating to
In schools without a departmental structure the written performance
evaluation shall be the responsibility of the Dean of the School,
who may delegate that responsibility to the chair of the School
Promotion and Tenure Committee (see Policy 201-01, section 6.d) or
to the tenured faculty of the research area identified in the
candidate's appointment letter.
Such performance reviews are advisory in nature, and are part of
the overall review a faculty member receives about his or her
performance, including verbal comments and teaching evaluations.
Such performance reviews are also not necessarily determinative of
future outcomes of promotion, tenure and retention decisions. The
deliberation associated with a promotion and tenure case entails
searching inquiry of a nature, range and depth that are beyond the
scope of interim performance reviews and involve the consideration
of many additional materials and sources beyond the interim
performance review; thus, as all faculty know, such deliberations
may lead to outcomes not anticipated in prior performance reviews.
More frequent reviews may be scheduled at the request of the
faculty member or if deemed to be in the best interest of the
department by the department chair after consultation with the
A copy of the most recent written performance evaluation will be
forwarded to the dean with the departmental recommendation for term
contract extension or non-renewal of all non-tenure track faculty.
ANNUALLY APPOINTED FACULTY
Evaluation of all full or part time teaching faculty on annual
appointment will accompany any recommendation for reappointment.
Student evaluations will be considered sufficient for this purpose.
In academic divisions where departments do not exist, evaluations
will be conducted by the appropriate Dean. This memorandum
supersedes all previous memoranda listed below on this subject and
should be implemented during the 2003-04 academic year.
Policy No. 214
Issued: October 31, 1975
Revised: September 14, 1979
Revised: September 10, 1982
Revised: September 16, 1996
Revised: March 25, 2003